Your caseload, off your mind.
caseload.cloud tracks every IEP deadline, goal, service minute, and parent contact on your caseload — and tells you what needs attention before it's overdue. Built by a special education teacher, for special education teachers.
Your Dashboard
Sound familiar?
Deadlines live in five places
A spreadsheet, a paper planner, sticky notes, your memory — and something still slips through.
Progress data is a scavenger hunt
Quarterly reports mean digging through data sheets from three months ago to remember where a goal started.
You built your own tracker — again
Every August, the same spreadsheet gets rebuilt from scratch, and it still doesn't warn you about anything.
Not ready to sign up yet? Grab the free Back to School SPED Setup Checklist instead.
Minimal data, by design
Students are tracked by initials only. Never names.
caseload.cloud is a planning tool, not a system of record — we ask you to track students by initials, not full names, to keep what we store to a minimum. It's still sensitive information, so if your district ever requires a signed data agreement before you use an outside tool, we offer one — most teachers start on their own today, exactly like the spreadsheet they already use, and loop in their district only if it's asked for.
What we actually store — initials, grade, and category. Never a full name.
Everything your caseload needs, in one place
IEP deadline tracking
Color-coded overdue / due-soon / upcoming status, with a meeting prep checklist for every review.
Goals & weekly data
Log quarterly progress and weekly data points — prompt level, setting, % independent — and see status compute automatically.
Services & delivery logs
Standing services plus a delivery log with required vs. delivered minutes and make-up tracking.
Parent contact log
Every call, email, and meeting — with follow-up reminders — in one searchable history.
Accommodations tracker
Who's responsible, when it was last reviewed, and whether it's currently being implemented.
Transition planning
Post-secondary, employment, and independent-living goals for students 16 and up.
Priced for a teacher's wallet
Every plan starts with a 30-day free trial. No card required.